Job Description

The position will be based at the Energy Fiji Limited’s Head Office and will report to the Team Leader Inventory, Procurement and Supply Chain (Central).

Key Objectives:

1. Propose innovative ideas/strategies to improve just-in-time procurement management and cost-effective solutions for procuring product and services to ensure there is no stock out and ensuring internal/external customer satisfaction;
2. Manage the EFL’s Procurement efficiently in line with international best practice to meet Corporate KPIs and achieve optimum inventory level for EFL.

Key Responsibilities:

• Ensure analysis of major projects are prepared in coordination with the project teams so that materials are available on time to achieve SBA and corporate KPI’s;
• Develop professional relationship with current suppliers and prospective new suppliers both local and overseas;
• Coordinate with Planning Engineers and maintain records for product specifications;
• Coordinate with Team Leader Inventory, Procurement & Supply Chain and user department to prepare monthly forecast plan for materials required for operation & maintenance projects, Capital Projects and natural disasters for timely procurement;
• Negotiate with suppliers on price and better lead time (best value for money);
• Responsible for obtaining quotations from local & overseas suppliers as per EFL policy & procedure;
• Verification & endorsement of quotations and send it to respective SBA;
• Responsible for preparing of evaluation report for purchase of stock items (selection of supplier);
• Responsible for ensuring that product specification/data sheet is approved by Standards Engineer;
• Responsible to ensure all documents are correctly filled and approved by the delegated authorities for processing of Purchase Order as per the EFL procedure and policy;
• Ensure timely coordination and follow ups with suppliers (Overseas/Local) for just in time delivery of goods to avoid stock shortages;
• Must be well versed with incoterms;
• Responsible for coordinating with freight forwarder to ensure shipment via air & sea freight is arranged on a timely basis;
• Ensure correct documents is provided to freight forwarder for customs clearance on a timely basis;
• Ensure timely coordination with freight forwarder for delivery of goods to stores (Navutu or Kinoya);
• Ensure timely management of outstanding purchase orders;
• Liaise with suppliers for short supply, faulty items and credit notes;
• Organize travel & accommodation for EFL staff;
• Participate in quarterly stock take;
• Ensure EFL Procurement policy and procedure is followed at all time;
• Ensure Health & Safety is paramount and always maintained;
• Responsible for providing contract expiry report for management reporting;
• Assist in preparing tender documents and calling preferred Supplier tenders;
• Must be well versed with contract terms and negotiating contracts;
• Any other duties assigned by the superiors.

Reports

• Prepare monthly/quarterly Supplier performance report for management.
• Prepare monthly outstanding order aging report for management.
• Prepare monthly report on preferred supplier contracts nearing expiry.
• Prepare monthly outstanding shipment report.
• Any other reports as requested by the superiors.

Key Requirements:

• Either Degree orDiploma in Engineering, Business Administration, Accounting, Commerce, Inventory Management, Supply Chain and Procurement with at least five (5) years of relevant work experience in a similar role;
• Team player and have good written and oral communication skills;
• Must be innovative and be able to adapt to change management;
• Must have good knowledge of Microsoft Excel, words, Power Point and Accounting software packages;
• Group 2 manual driving license with be and added advantage;
•  Able to work with minimum supervision and achieve high results.

EFL IS AN EQUAL OPPORTUNITY EMPLOYER

How to Apply

APPLY ONLINE

Job Categories: Kacivaki Online. Job Types: Full-Time. Salaries: Industry standards.

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