Reporting to the Head of Procurement and responsible for the procurement of goods, services and works of the company, which includes sourcing, price negotiations and verification items to ensure that the purchase from suppliers meets the specification, creation of purchase orders, order tracking of purchases till successful delivery, and ensuring payments to suppliers.
Requirements
Key Accountabilities:
- Procurement Planning & Sourcing – Plan, source, and process purchase orders in a timely manner to meet project deadlines, ensuring cost-efficiency, compliance with specifications, and quality standards.
- Inventory & Stock Management – Manage inventory levels by coordinating material procurement and supporting strategies for reducing aging stock in collaboration with stakeholders.
- Supplier & Contract Management – Develop and maintain strong relationships with local and international suppliers, negotiate contracts for best value, and handle contractor grievances and claims
- Tender Administration – Administer full tender processes including advertising, bid evaluation coordination, tender tabulation, vendor negotiations, and drafting of SLAs.
- Compliance & Audit Support – Assist in internal and external procurement audits, ensure contract databases are up to date, and support compliance with policies and procedures.
- Financial Coordination – Perform vendor reconciliations, prepare payment vouchers, support GL reconciliations, and provide costing input for projects (duties, freight, taxes).
- Procurement Reporting – Monitor outstanding POs and tenders, expedite delivery timelines, and submit accurate monthly procurement and tender reports to the Head of Procurement.
- Stakeholder Engagement – Regularly communicate with vendors and internal teams to provide updates and advisory support, ensuring alignment with procurement needs and service expectations.
- Process Improvement – Continuously review procurement processes and recommend improvements to enhance efficiency, compliance, and cost-effectiveness.
- Operational Support – Participate in stock takes, manage transport-related vouchers, issue purchase orders (local and overseas), and perform additional duties as assigned by Head of Procurement/ Financial Controller.
- Practical and Technical Knowledge:
- Financial Management: Procurement officers should have a basic understanding of finance, including budgeting, cost accounting, and financial analysis. This will help them make informed decisions about purchasing and ensure that purchases are cost-effective.
- Supply Chain Management: Procurement officers should have a good understanding of the supply chain, including logistics, inventory management, and demand forecasting. This will help them optimize the procurement process and ensure that goods are delivered on time and at the right cost.
- Knowledge of Procurement Software: Familiarity with procurement software is essential for procurement officers, as it streamlines the procurement process and helps with contract management, purchase orders, and supplier management.
- MS Excel: utilize spreadsheets for data analysis, costing analysis and collating information.
Qualification & Experience:
- Bachelor of Commerce in Accounting/ Finance /Economics/ Mathematics or any related field from a recognized institution, or Diploma in Supply Chain Management.
- Minimum of 2 years of experience in the same or related field.
- Manual-Class 2 Valid driver’s license–advantage.
- Proficiency in using inventory management software or systems such as Navision.
- Excellent organizational and time management abilities to handle multiple tasks and meet deadlines.
- Effective communication and interpersonal skills to collaborate with cross-functional teams and external vendors
Benefits
Remuneration:
An attractive package will be discussed with the successful candidate.
Application Conditions:
Applications will only be accepted through our website www.telecom.com.fj. Applications close on Thursday, 4 pm,16th October,2025
